To-dos

Tick-Tock Tales: Mike Meets CloudCal & CloudTasks

Welcome to a new blog series that explores some of the wonderful things our users get done with CloudCal and CloudTasks. This week we talk to Mike Wright, a self-confessed workaholic who relies on both apps. 

For most of us, dealing with personal meetings is usually enough. But for some, planning and organizing them for other people is all in a day’s work. That’s exactly what Mike Wright does, a recruiter based in the US. Mike is responsible for making sure his company interviews and hires the right kind of talent, and it all starts with his calendar – organization is the key.

Mike, how important is organization to you? 

I am a workaholic, so hitting my professional goals is must, but at the same time I want balance in my life. Juggling everything requires dedication and a sharp eye for detail, especially when deadlines are looming. Whether it’s something for the office or my family, CloudCal and CloudTasks give me my entire schedule at my fingertips. Organization is invaluable.

What is your main productivity goal?

I interact with a lot of people throughout the day, either in person, on the phone, or through email. It is very important at work that I have a list of people I need to contact in the morning and throughout the rest of my busy day – it needs to be clear and always accessible. CloudCal ensures my day goes smoothly by showing all of my calendars in one convenient place.

What were your struggles before CloudCal? 

Flipping from one calendar to the other was a constant hassle. I have 8 calendars that I use daily. It just didn’t work for me anymore. 

So how did CloudCal help?

Both apps offered a very unique solution that I couldn’t find elsewhere: they can be integrated. With a few taps, I could see all of my calendars and tasks in one place, which immediately solved my problem. On top of that, I could seamlessly share tasks back and forth from CloudTasks. This boosted my productivity no end, and continues to do so today. 

What were the results?

I have seen tremendous results using CloudCal and CloudTasks. I haven't forgotten an appointment or double booked anything in a long time… what helps is that there’s a clear overview of everything, so mistakes are easy to spot. I don’t have to switch between different apps and services, which saves me a lot of time.

What’s your top CloudCal tip?

My tip is simple: only use the features you need, which is easy with both apps. A lot of other apps cram functions and features that get in the way of your productivity. Keep it simple, and I guarantee you’ll save lots of time and get more done – I have!

Have your own story to share? Drop us a line at hello@pselis.com.

Save webpages with tasks for better context

On the lookout for gifts? Gathering inspiration for your next meeting? However simple your project may be, CloudTasks has a feature that will make your to-dos a whole lot smarter. You can now save webpages directly inside your tasks, giving you better context around the project as a whole.

Let’s look at an example. If you’re making a shortlist of gifts, you can save URLs to online stores such as Amazon along with the task to buy them – making it easy to get back to the detailed product information you need.

This feature is great for lots of projects, from the personal to the professional. Here’s how it works:

1.     Inside Chrome, tap on the three dots at the top.
2.     Tap ‘Share’, and then ‘CloudTasks’.
3.     CloudTasks will create a new to-do using the title of the webpage, and will add the URL to the ‘Notes’ field.
4.     Place it into your preferred list and complete any other information, such as a due date.

That’s it! And however big those wish lists get, there’s always unlimited subtasks to help you deal with them. Enjoy!

Getting Things Done with CloudTasks

Getting Things Done®, or GTD® for short, is one of the world’s most favorite productivity systems. It’s simple, quick, and proven to help people accomplish their goals. So how can you combine it with CloudTasks? Well it’s easy, as CloudTasks has been built with the GTD® methodology in mind. Here we look at its five key principles and show how easy it is to get started and take control.

1. Capture

GTD®: Immediately write down ideas, tasks, and anything else that springs to mind.
CloudTasks: Use the provided ‘Inbox’ list to quickly capture everything that comes to mind, ready for sorting later.

2. Clarify 

GTD®: Break your notes down into actionable, manageable tasks.
CloudTasks: Divide big tasks into smaller, bite-size tasks using subtasks. CloudTasks allows you to create as many subtasks as you need, so big jobs like writing a report or decorating a room can be broken down into lots of actionable steps, offering a better overview of progress and a boost of motivation as you tick them off.  

3. Organize

GTD®: Separate your tasks into different categories and priorities. How urgent is your task? Set due dates and reminders if applicable.

CloudTasks: Create task lists based on category, for example: home, work, groceries. Now create tasks inside these lists, and assign priorities to them using stars, with 1 being most important and 5 least important. For maximum organization, you can set reminders and due dates for your most vital tasks. 

4. Reflect

GTD®: Plan your day. Decide which tasks you need to do immediately and which tasks can wait. If you have any poorly defined tasks remaining, break them down into actionable tasks.

CloudTasks: Look at your tasks in the ‘All’ list and start planning when you will complete them. For those that have the highest priority or that should be completed urgently, move them into the ‘Today’ list. Remember: You can prioritize tasks using the star rating system, 1 to 5.

 5. Engage

GTD®: Start work with your ‘Today’ list as a guide.
CloudTasks: Keep your 'Today' list visible throughout the day, and remember to tick off tasks once they're complete. Now go accomplish those goals.

GTD & GETTING THINGS DONE ARE REGISTERED TRADEMARKS OF THE DAVID ALLEN COMPANY.